Alexandra Yacht Club
1. About this Policy
1.1 This policy explains when and why we collect personal information about our members, how we use it and now we keep it secure and your rights in relation to it.
1.4 We will always comply with the General Data Protection Regulation (GDPR) when dealing with your personal data. Further details on the GDPR can be found at the website for the Information Commissioners (www.ico.gov.uk). For the purposes of the GDPR, we will be the “controller” of all personal data we hold about you
2. Who are we?
2.1 We are the Alexandra Yacht Club. We can be contacted via Lesley Goodwin firstname.lastname@example.org.
3. What information we collect and why.
4. How we protect your personal data
4.1 We will not transfer your personal data outside the EU without your consent.
4.2 We have implemented generally accepted standards of technology and operational security in order to protect personal data from loss, misuse, or unauthorised alteration or destruction.
4.3 Please note however that where you are transmitting information to us over the internet this can never be guaranteed to be 100% secure.
4.4 For any payments we take from you online we will use a recognised online secure payment system.
4.5 We will notify you promptly in the event of any breach of your personal data which might expose you to serious risk.
5. Who else has access to the information you provide us?
5.1 We will never sell your personal data. We will not share your personal data with any third parties without your prior consent (which you are free to withhold) except where we are required to do so by law or as set out in the table above in paragraph 5.2 below.
5.2 We may also pass your personal data to the RYA for the purposes of carrying out surveys when it is in the legitimate interests of the club and the RYA to do so. The RYA may use third parties to carry out surveys but disclose only the personal data that is necessary for the third party to do so and will have a contract in place that require the third party to keep your information secure and not to use it for their own purposes.
6. How long do we keep your information?
6.1 We will hold your personal data on our systems for as long as you are a member of the Club and for as long afterwards as it is the Clubs’ legitimate interest to do so or for as long as is necessary to comply with our legal obligations. We will review your personal data every year to establish whether we are still entitled to process it. If we decide that we are not entitled to do so, we will stop processing your personal data except we will retain your personal data in an archived from in order to be able to comply with future legal obligations e.g compliance with tax requirements and exemptions, and the establishment, exercise or defence of legal claims.
6.2 We securely destroy all financial information once we have used it and no longer need it.
7. Your rights
7.1 You have rights under GDPR
(a) To access your personal data
(b) To be provided with information about how your personal data is processed
(c) To have your personal data corrected
(d) To have you personal data erased in certain circumstances
(e) To object to or restrict how your personal data is processed
(f) To have your personal data transferred to yourself or to another business in certain circumstances.
7.2 You have the right to take any complaints about how we process your personal data to the Information Commissioner:
0303 123 1113
Information Commissioner’s Office
For more details, please address any questions, comments and requests regarding our data processing practices to our Data Protection Manager, Lesley Goodwin – email@example.com
©2018 Alexandra Yacht Club